Job Description

We are excited to welcome an organized, detail-oriented, administratively focused professional to join our exceptional vehicle inventory records team. This role is well-suited to someone capable and comfortable with administrative and repetitive data processing tasks who is also dynamic enough to operate successfully without specific detailed instructions and forge a path forward / create workflow structure in new areas.

Just like the rest of our team, we are looking for someone who brings consistently positive, productive energy to the workplace and doesn’t hesitate to roll up their sleeves to a myriad of tasks at hand. This position may interact with numerous departments and levels and gain exposure to many organizational functions - a strong client service orientation and the maturity to interact with different personalities and needs across the company and client organizations is key.

Our ideal candidate is a powerhouse when it comes to managing high volumes of incoming communications and data and channeling them into structured systematic records and has the flexibility to prioritize responsibilities based on an instinctual understanding of what drives project success. Above all else, our successful candidate has a solutions-oriented attitude, exceptional integrity, a dogged determination to “get it right” and appreciates the opportunity to work in a fun, supportive team environment.

Critical Skills:

• Attention to Detail – structured and methodical with exceptional accuracy
• Prioritization – ability to effortlessly multi-task and make critical judgment calls 
• Communication – highly effective managing communication volume & complexity
• Initiative – self-starter who proactively identifies challenges & drives solutions 
• Results-Driven – manages time effectively to meet goals/deadlines, able to manage high volumes while maintaining high quality standards
• Industry Knowledge – passionate about and interested in the automotive industry 
• Tech Savvy – ability to work with multiple systems and tools

Primary Responsibilities:  

We operate in a dynamic environment - responsibilities change in line with business needs.

• Data Management – Data input & validation requiring critical thinking and sound judgment (data is relied on at an enterprise-wide level to address risk). Able to perform high volumes of data capture while maintaining a keen eye for anomalies.
• Multi-Source Reconciliation – Reviewing and channeling high volume, variable data formats into streamlined information supporting vehicle lifecycle management. Able to manage a variety of different forms of data from a variety of sources including Outlook, Teams, SharePoint, System Portals, Excel/CSV, PDF/Word packages, Embedded Attachments, etc.
• Accuracy Checks – Prioritizes quality and consistency – performs accuracy self-checks and deliver large volumes of output with limited errors/omissions.
• Communication Management – Work seamlessly across a variety of team / client structures & requirements, time zones and communication styles to develop strong relationships and excellent interpretive skills that contribute to successful project outcomes.
• Workflow Documentation – Able to document workflow steps and task guidelines in a clear easy-to-follow manner for use as team reference materials (supported by our training/communications team)
• Reporting & Analytics – Inquisitive mind and strong ability to use and benefit from reports and analytical tools that identify areas to be reviewed and resolved.
• Identify & Implement Best Practices – Assess and identify best practices and communicate effectively with multiple levels of the team to implement.
• Process Improvement – Take initiative and apply critical listening when communicating with clients to identify any new or enhanced reporting or decision-making tools required and collaborates with in-house reporting team to deliver accordingly.

Essential Qualities:

• Work Ethic – consistently reliable and seeking opportunities to excel
• Integrity - trustworthy, committed to company values and ethics, fundamental understanding of confidentiality principles
• Resilient – operates well under pressure and embraces challenges 
• Resourceful – strong independent reasoning and research abilities
• Team Player – collaborative, solutions-oriented problem solver who people gravitate towards, open to new ideas and constructive criticism 
• Flexibility – excels in a dynamic environment with ever-changing responsibilities 
• EQ & Interpersonal Skills – professional, positive attitude, personable and able to “read a room” 
• Outcome Oriented – no task too small, non-hierarchical, mission focused, effective at balancing big picture thinking and attention to detail
• Practical – logical, applies common sense and is effective at real-time problem-solving

Schedule:  

• Full time (Mon-Fri 8:00AM – 5:00PM)
• Overtime may be required, depending on client needs 
• In-person role based in Plano, TX
• May require occasional travel and/or performing activities in a warehouse environment

Qualifications:  

• Bachelor’s Degree preferred (equivalent experience will be considered)
• 2 - 4 years’ experience required
• Microsoft Office – highly skilled across the MS Platform

Background Check: 

• Clean background check (criminal and civil) 
• Valid drivers’ license and exemplary driving record required (position is subject to ongoing driver record monitoring)

Compensation & Benefits:  

• Competitive salary commensurate with experience 
• Comprehensive benefits package including health, dental and vision insurance 
• 401k program 
• Company holidays and paid time off

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, religion, color, national origin, sex, age, marital status, veteran status, gender identity/expression, sexual orientation and basis of disability or any other characteristic protected by law, except as may be permitted by law. 

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