Job Description

Job Summary:

To provide varied administrative support of a unit's routine business or academic activities. Responsible for a variety of administrative duties in a department requiring moderate exercise of independent judgment, initiative and ability to make decisions relative to office operations.

Essential Duties:

• As a member of the UTARI Operations team, collaborates with the IT Manager, Facilities Manager and ASO II to orchestrate the UTARI procedure for our mandatory student orientations conducted every semester.
• After supervisors make selections from students applicants, criminal background checks are submitted.
• Distributes and collects UTA Volunteer Forms along with the required work authorization documentation and submits criminal background checks.
• Submits and tracks UTA Volunteer Forms for multiple approvals through HR for final approval to assure UTA policy is followed.
• Point of contact for UTARI hiring process using PeopleAdmin and Handshake.
• Advises management of process and procedures, completes and submits Compensation and Classification Request forms to UTA Compensation for approval. Requests approval of questions for interview, initiates job postings, designates applicant reviewers, scheduling interviews, closing positions, communicating with newly hired employees.
• Submits criminal background check requests and alerts staff that candidate has accepted position.
• Finalizes hiring proposal in PeopleAdmin and Handshake and enters assignment into UTShare via e-Forms to generate an employee ID, NETID and password. Initiates UTARI In-Processing form for newly hired full time employees, student employees and volunteers for internal routing purposes.
• Submits office key requests, assigns mailboxes, updates UTARI directory and UTARI organizational chart. Collects In-Processing forms to ensure all UTA and UTARI policies and procedures are completed and verified.
• Maintains employee files.
• Point of contact for new employees. Prepares new employee packet to include UTARI organizational chart, UTARI directory, policies, and procedures and various UTA information.
• Meets with UTARI manager to review in-processing procedures. Verifies that new employee has made appointment with UTA Human Resources to attend required paper session within 3 days of start date.
• Directs new employee to attend new employee orientation, pick up keys and MavID card.
• Point of contact to the UTA International Coordinator for processing of international VISAS , OPT Extensions, H-1B, H-1B Extensions and Green-Cards. Maintains list of UTARI international staff employees' VISA statuses.
• Under direction of the International Coordinator, posts positions in-house and in local newspapers.
• Assists financial analyst with budgeting for projected expenses and USCIS fee schedule.
• Point of contact to UTA Compliance Services. Forwards reminders to employees for required annual compliance training.
• UTARI primary Timekeeper for Time Clock Plus ( TCP ). Reviews time entries weekly to verify entries were submitted correctly.
• Follows-up with managers when incorrect entries are made. Point of contact to Payroll when submitting corrections and timesheets.
• Point of contact to staff, student employees, volunteers resigning from UTA and UTARI positions. Initiates UTARI Out-Processing form for internal routing. Submits Clearance forms and Vacation Payout Voucher.
• Alternate administrator for processing requisitions, vouchers, check requests, MAVeShop and eShipglobal.
• Performs other duties as assigned.

Required Qualifications:

• Bachelor's degree with two (2) years of upper level secretarial experience or high school with five (5) years of increasingly responsible administrative, secretarial, and clerical experience.

Preferred Qualifications:

• Four (4) years of upper level secretarial experience.

Special Instructions:

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

EEO Statement:

It is the policy of The University of Texas at Arlington ( UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

Open Until Filled: No

Location: Ft. Worth

About The University of Texas at Arlington

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as ... both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas. Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Show more

Show less

Job Tags

Similar Jobs