Administrative Assistant Job at Russell Tobin & Associates, Santa Clara, CA

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  • Russell Tobin & Associates
  • Santa Clara, CA

Job Description

What are we looking for in our Administrative Assistant?

Russell Tobin's client, a software company is hiring for an Administrative Assistant in Santa Clara, CA   

Apply Now!

Employment Type: Contract/Hybrid

Location : Santa Clara, CA  

Pay rate: $30-$37/hr, DOE

Responsibility:

  • Handle administrative tasks such as: schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
  • Draft and prepare routine and advanced correspondence including emails, presentations and reports.
  • Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
  • Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
  • Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
  • Identify issues within the organization and initiate or facilitate solutions.
  • Coordinate and manage events, such as team meetings, offsite retreats, and corporate functions.

Requirements:

  • High school diploma or GED
  • 5+ years (Flexible) of administrative assistant experience
  • Ability to drive schedules and agendas with deeper understanding of context
  • Proficient in Zoom, Microsoft Office suites
  • Experience handling confidential material

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors. 

#CB

Rate/Salary: $30-$37/hr, DOE

Job Tags

Contract work, Temporary work, Flexible hours,

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