Job Description

Russell Tobin's client, a software company is hiring for an Administrative Assistant in Santa Clara, CA   

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Employment Type: Contract/Hybrid

Location : Santa Clara, CA  

Pay rate: $30-$37/hr, DOE

Responsibility:

• Handle administrative tasks such as: schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
• Draft and prepare routine and advanced correspondence including emails, presentations and reports.
• Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
• Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
• Identify issues within the organization and initiate or facilitate solutions.
• Coordinate and manage events, such as team meetings, offsite retreats, and corporate functions.

Requirements:

• High school diploma or GED
• 5+ years (Flexible) of administrative assistant experience
• Ability to drive schedules and agendas with deeper understanding of context
• Proficient in Zoom, Microsoft Office suites
• Experience handling confidential material

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors. 

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Rate/Salary: $30-$37/hr, DOE

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