Administrative Assistant job at Russell Tobin & Associates Santa Clara, CA, US

Job Description

What are we looking for in our Administrative Assistant?

Russell Tobin's client, a software company is hiring for an Administrative Assistant in Santa Clara, CA

Apply Now!

Employment Type: Contract/Hybrid

Location : Santa Clara, CA

Pay rate: $30-$37/hr, DOE

Responsibility:

Handle administrative tasks such as: schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
Draft and prepare routine and advanced correspondence including emails, presentations and reports.
Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
Identify issues within the organization and initiate or facilitate solutions.
Coordinate and manage events, such as team meetings, offsite retreats, and corporate functions.

Requirements:

High school diploma or GED
5+ years (Flexible) of administrative assistant experience
Ability to drive schedules and agendas with deeper understanding of context
Proficient in Zoom, Microsoft Office suites
Experience handling confidential material

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors. 

#CB

Rate/Salary: $30-$37/hr, DOE

Job Tags

Contract work, Temporary work, Flexible hours,

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